About

Ethics and Compliances


To Prism, a good reputation is just as valuable as our employees and our brand.

With Corruption eating up the ethical face of conducting business, Prism has globally implemented an ethics and compliance program with a strong focus on anti-bribery and corruption, and trade compliance. This program introduced an extensive set of measures to enhance internal control and to ensure compliance with laws and regulations.

The ethics and compliance program have a solid foundation built on Prism’s philosophy, shared values and code of conduct. These give clear guidance to everyone on how Prism expects professionals to behave. Advice and training are provided to help employees understand their responsibilities, such as the Anti-Bribery and Corruption Policy and e-learning modules on conducting business with integrity. Colleagues and business partners with concerns related to the code of conduct can always speak up to management, or use the Speak Up line without fear of negative impacts. As a global company, Prism adheres to the laws and regulations of the countries in which it operates. Prism is committed to compliance with all anti-bribery and corruption laws.

Code Of Conduct

Environment

Environment

Each employee commits to personally contributing to running our business in an environmentally sound and sustainable manner. We strive to minimize the adverse environmental impact of our processes and services. Our policies and programs are an integrated part of our business. We monitor and report about our sustainability performance annually in a transparent and consistent manner.

Compliance

Compliance – Laws & regulations and trade restrictions & customs

At Prism we all stick to the letter and spirit of the law at all times. We respect the immigration rules, import, export, customs and license restrictions and requirements everywhere we work. We conduct our activities in a fair manner.

International trade restrictions prohibit us from engaging in certain business activities in certain countries and with certain persons, organizations and companies. These trade restrictions include prohibitions on interaction with identified terrorist organizations and boycotted persons and companies. International trade controls are designed to protect national and international security.

We must also abide by certain special rules for transactions with governments. Before trading with potentially sensitive countries or companies, we double-check to make sure our plan is in compliance with all applicable (inter)national laws and regulations in this regard.

Correct information

Correct information

We want to make business decisions based on all relevant facts. Therefore, we need reliable data. Each employee has a duty to ensure that his/her financial and non-financial documents, records and reports are accurate, complete, consistent and up-to-date. The financial administration and supporting documents must accurately describe and reflect the nature of the underlying transactions. Each employee is expected to prevent fraud within our company and is obliged to promptly report any suspicion of fraud or other violation of a criminal law (like theft, fraud, bribery, competition laws and similar offenses).

Fair competition

Fair competition

The objective of competition law is to ensure fair and active competition between companies. We fully endorse this objective. You conduct all of your activities in a fair and competitive manner, thereby carefully complying with competition laws. Competitors must actively compete and take their own business decisions, not divide up markets, share prices or similar sensitive business information like costs, bids, promotions, allowances, sales, suppliers, and terms and conditions of work.

We believe in competition based on fair play and a level playing field.

Protecting confidential information

Protecting confidential information

This applies to confidential information of others as well as our own. Confidential information is information that can give a competitive advantage and/or is privacy related. Employees make sure that all confidential information is preserved and protected in a professional manner. You only reveal our company’s confidential information to anyone outside the company with proper protection. You respect and use confidential information of others (like our competitors) only in so far as you have a legal right to do so.

Safety

Safety

At all times, safety comes first, for all involved. We believe in zero accidents at all times. Employees have the right and obligation to stop work that is unsafe or being done incorrectly. Therefore, employees follow all methods of working, rules and precautions everywhere they work and wear the required Personal Protective Equipment. Loyalty means being ‘fit to work’ and ensuring your team members are as well, by avoiding substances or situations which might negatively influence performance.

Respect in all relationship

Respect in all relationship

Each employee is expected to treat all others equally. We will recruit, hire and promote employees solely on the basis of their skills and capabilities which are relevant to the job. Employees avoid all forms of discrimination, such as discrimination based on gender, race, age, disability, sexual orientation, religion, belief, political opinion or social origin.

Conflicts of interests

Conflicts of interests

We believe that business is business, and there is no place for secret, personal benefits or commercial side activities. Employees are not allowed to use company information, resources or their business position for personal gain. Sometimes your duty towards your employer may conflict with a more personal interest you might have towards family, friends or even yourself. In these situations, employees should communicate in a transparent manner with their colleagues and manager. You are expected to be open and honest and avoid even the appearance of a possible conflict of interest and in such cases, withdraw from the business issue.

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